Monthly Archives: March 2016

Adding Value to Your Event with Certification

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Nearly every industry in the world encourages, if not requires, continuing education. Typically, this is found in the form of expensive in-person conferences, which to attend, people have to drive across the state, fly across the country, or go to an in-town hotel. Continuing to grow and learn is a huge part of being able to climb the ladder in almost any industry.

How can this help you to add value to your event?

There are two options for adding certification to your event.  If you are an educational company anyway, contacting a certifying body to figure out the steps to become officially certified in your industry is a great place to start. You will submit your presentations and any testing materials and they will determine if you are able to give out official continuing education credits.

An official certification is a huge benefit to your event, as it becomes a draw not only for the attendee, but their company. Frequently, with continuing education, the company will foot the bill, making it easier for you to reach more attendees. Certificate by jhnri4

However, there is another option if you cannot reach out to a certifying body. Including certification in your event does not necessarily require an official certifying
body. If you have a decent name in your industry – or are cultivating
one, you can set up the event a little differently.

Your event can simply have a short quiz for each presentation (typically, these are 5-10 questions). With a platform like vConferenceOnline, you can then automatically grade these and distribute certificates via email. The certificate will have your company name as well as details for the number of credits the attendee earned in the event, typically gauged by the number of hours – or fraction of hour.

Including certification in your event adds an incredible amount of value – and makes it very easy to justify a cost to your attendee. This makes the event more profitable for you. It also makes the content very easy to re-use after the fact in a webinar or online course style event, further monetizing your content.

5 Reasons Why a Virtual Conference Will be More Successful for You

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Events are inherently marketing for the companies involved. Whether the event is meant to be educational, networking, or simply a tradeshow, the end-goal for those arranging the event is marketing.

Most companies have a pretty strict budget for all things, but marketing is difficult to quantify, since the results aren’t always immediate or easy to measure. In that case, wouldn’t you want to make sure that any money you put toward marketing is furthering your goals?

Of course you would. So here is a short list of why you should host your events – whether they be classes, conferences, or tradeshows – online and virtually, rather than in-person.

1. Cost.

As I already mentioned above, budgets are tight. Everyone wants to make money, but they don’t want to spend it. With that in mind, here are just a few of the things you end up spending money on with in-person events:

  • Lunches for all attendees and staffWater Cost by scyg
  • Coffee
  • Space for the event
    • space for presentations AND exhibitor booths
  • Security guards
  • Electricity
    • All your attendees will need somewhere to plug in their laptops
  • Clean bathrooms
  • Pens/trinkets at exhibitor booths/check in
  • Staff for check in

And on, and on, and on. None of these are a cost to consider with an online event. Security for payment and the presentations is taken care of by the platform hosting the event.
Coffee/lunches are the responsibility of attendees (as are bathrooms). If you want to do a giveaway, you only have to pay for the few shirts or keychains you decide to give away.

2. Reach

An in-person venue can only hold so many people before the firemen get antsy. Online, you only have to worry about bandwidth. If you have lots of people paying to come to your event (or lots of sponsors helping you with the cost), bandwidth is a truly minute cost. With all this extra space, you can allow so many more people in your event and therefore get your message out to them.

Additionally, only so many people can afford to travel to an in-person event. Your goal is to reach as many people, so why would you limit that? There is a cost to attend, a cost for hotel rooms, a cost for food, plus the cost for time off of work. With an online event, your attendees (and their bosses) don’t have to worry about that, so many more will be able to join you.

3. Leisure

If your presentations are broadcast at a scheduled time, there’s no sweat on the attendees Beach chair silhouette by laobcto watch it as it broadcasts with On Demand capabilities. No matter how many presentations you have at an in-person event, an attendee can only view one at a time.
With On Demand, they can view any presentation they want, anytime they want, wherever they want (with an internet connection).

This makes things a lot easier for your attendees and exponentially raises the value of your event, encouraging more to register and even further increasing your reach. The convenience of watching these presentations online far surpasses the cost of travel.

4. Analytics

If you have to spend money on something, you want to know its effectiveness. Online events provide information that would be creepy (and impossible to obtain) at an in-person event.

You can know things like what presentations an attendee viewed, how long they viewed each for, which booths they went to, whether they participated in the networking chat or presentation chat.

Beyond that, with a company like vConferenceOnline, your project manager has access to the analytics of past events, which means that that person can help you to improve your event based on the successes and failures of previous events.

5. The Ultimate in Greentree by gurica

The whole world is trying to go green, with good reason. You can contribute to this, along with all the other benefits, while saving money. 100% virtual means no paper cups, no plastic food bags, no waste, nothing. If your company is looking to “go green” or if that is already a goal you are pursuing, I highly recommend a virtual event.

 

Have any questions about hosting a virtual event and want a great platform that will help you every step of the way? Email us at sales@vconferenceonline.com

MoreHelp

What kind of virtual event should you host?

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You have decided you don’t want to do an in-person event; you want to avoid the hassle, the enormous costs, the inconvenience. Now, you’re ready to dive into the virtual event space…but with what kind of event?

Luckily for you, virtual event platforms are malleable and any kind of event you want to host can be done online. However, before you start setting anything up for your event, you should choose the format, as that changes a lot of things down the line.

What kind of events are possible online? All. But here are a few categories to give you an idea.

Classroom-Silhouette-300pxWebinars

Webinars are typically one (or two) sessions – these don’t usually have exhibitors and
feature a smaller “footprint” with a 1-2 page registration site.  When the attendee gets to the site, they are taken to the session room during the day of the event, and to the on-
demand menu while the event is in on-demand mode.  There is not usually a conference lobby, nor are there typically exhibitor booths. However, both can be added, depending on what you envision for your event.

Online Courses

Online Courses are similar to an online university class, but shorter. These are typically several sessions (usually fewer than 15) usually offered for a fee and  starting on a specific date, with ongoing on-demand access for a period of time.  This sounds very “variable” – an example would be 12 sessions on a topic, starting on August 1 and available to attendees for a period of 30 days.  Typically, there aren’t exhibitors for courses, although sponsors and/or exhibitors are possible.  There is usually a class- or session-ending quiz and you can issue a certificate of completion if the test is passed with the score you provide.

Virtual Conferences/Online Trade ShowsProfessional-People-Silhouette-300px

These are larger virtual events, typically featuring more than two sessions/presentations.  They can include as few as 2 and as many as 150+ sessions running across many days and 12 rooms or tracks of simultaneous sessions.  Typically, with an exhibit hall, these events can also be free for attendees, paid or freemium model events. However, all aspects, including the price for attendees, are easily customizable.

Which one works for you?

This all seems very wide-open and variable – there is a lot of overlap between the events. The biggest change between them is what audience you are trying to reach. Webinars are typically free and focused on getting leads for a sponsor or yourself. Courses are focused on teaching and are usually the product you are trying to sell – there is almost never a sales message in this format. Virtual conferences are focused on educating and selling, with the sessions for educating the viewer and the exhibit hall to encourage them to talk to sponsors.

The good news is that all of these event types are extremely successful online. Each event, whether it is pre-recorded and broadcast on a schedule, broadcast live, or allows the viewer to choose when and which session to watch, at some point can allow the viewer to watch at their leisure. With an On Demand section of each event available, you can access a large international audience and spread your message further than you could with an in-person event.

Have any questions about hosting a virtual event and want a great platform that will help you every step of the way? Email us at sales@vconferenceonline.com