Josh Harrison, Producer
Before we dig into the more technical stuff, I have to get this out of the way to be sure we’re all on the same page (No, my bosses did not make me write this).
Chances are, you’re reading this because you have something you need to distribute to an audience. It’s also possible that you are considering distributing it via a “virtual event”. Before we go any further I should clarify what I mean by virtual event. To me (YMMV*), a virtual event is a happening that people attend online or over the internet. This could mean a presentation, a meeting, a learning session, or a time and place to eat pizza together… virtually. The sky’s the limit! It’s also important to note that I personally think that the word “virtual” when applied to an event sounds a bit like we’re all going to play a game in a 3D environment so I will substitute the word “online” for “virtual”. Call me crazy, but it makes more practical sense to me.
In our case here at vConferenceOnline, the need for online events came about via conferences. Organizations usually have members and interested parties. These entities need a way to communicate with each other and share their information. In the old days what we now call “in person” conventions or conferences were organized in large cities where people would come from all over to take part in the “event”. This also applied to meetings, continuing education, and many other forms of organized events. This worked pretty well for many years.
In recent years event organizers have seen their “in person” attendance drop. People were busier than ever and their time and budgets were limited. A solution was needed… “Hey, what about the internet?” Online events were born. It became possible to include many more people in the events by offering a “virtual event” online to those who could not come to the “in person” event.
Today, some choose to do online events alongside in person events. Some do them at separate times, and others do online only. There are many factors (which we will discuss in future articles) to consider when deciding HOW you will do your event. Overall, the main reason WHY you should do an online event is to widen your audience options. From there the rest starts to make more sense.
In the next article I’ll discuss types of events and how you might choose what is right for you.
*Your mileage may vary